IX. - PLAT REQUIREMENTS AND PROCEDURES FOR REVIEW

No plat of a subdivision within the jurisdiction of the City of Southport shall be accepted for recording by the Brunswick County Register of Deeds until final approval has been given by the Southport Board of Aldermen. To obtain final plat approval, the subdivider shall follow these steps:

A.

Sketch design plan. Previous to the filing of an application for approval of the preliminary plat, the subdivider may (at their option) submit to the planning board a sketch design of the proposed subdivision. This plan shall be submitted at least ten days prior to a regular meeting of the planning board. At this meeting, the subdivider should discuss his thoughts and ideas pertaining to the new subdivision and also become familiar with the regulations affecting the land to be subdivided. Included with the sketch design plan indicating the proposed subdivision layout shall be a sketch vicinity plan, including a scale, which shows the subdivision in relation to the surrounding area. This procedure does not require formal application or fee.

The sketch plan should contain or be accompanied by the following information:

1.

The proposed name and location of the subdivision.

2.

The name and address of the owner and the subdivider.

3.

The total acreage in the tract to be subdivided.

4.

The tentative street and lot arrangement.

5.

The approximate rights-of-way, rights-of-way designation (public or private), easements and lot lines.

6.

The average lot area and approximate number of lots.

7.

The existing and proposed uses of land throughout the subdivision.

8.

Surface and subsurface drainage of the subdivision.

9.

The zoning classification of the tract.

10.

Sites, if any, for parks, schools, churches, etc.

11.

Acreage in parks and other land usage.

12.

Sketch vicinity map showing relationship between subdivision and surrounding area.

B.

Preliminary plat. The procedure for obtaining preliminary plat approval is as follows:

1.

The subdivider shall submit five (5) paper copies of the preliminary plat and any supplementary material to the city manager. The city manager shall notify the chairman of the planning board and submit the preliminary plat to him. At least ten (10) days shall be allowed for review of the preliminary plat before the regularly scheduled meeting of the planning board.

2.

Copies of the preliminary plat shall be distributed by the secretary of the planning board as follows: One copy shall be retained by the secretary of the planning board for their records. One copy shall be transmitted to the district engineer of the state highway commission for review and recommendation concerning the intersection of state roads and local streets.

3.

The subdivision review committee (composed of 2 members from the planning board and the city manager) shall check the preliminary plat against the design standards and plat requirements before the scheduled planning board meeting.

4.

The subdivision review committee shall make recommendations to the planning board concerning the subdivision plat.

5.

The planning board shall approve, approve conditionally, or disapprove the preliminary plat.

a.

If approved conditionally, the conditions and reasons thereof shall be stated and, if necessary, the planning board shall require the subdivider to submit a revised plat.

b.

If the planning board should disapprove the preliminary plat, the reasons for such action shall be stated and recommendations made on the basis of which the proposed subdivision could be approved.

c.

Failure on the part of the planning board to act within fifty (50) days after the preliminary plat is submitted shall be deemed approval.

d.

Approval of the preliminary plat by the planning board is authorization for the subdivider to proceed with the construction of the necessary improvements in accordance with the requirements of this ordinance in preparation for submission of the final plat.

6.

The preliminary plat shall be at a scale of one hundred (100) feet to one (1) inch or larger and will be drawn on the following sheet size: outside marginal size of not more than 24 inches by 36 inches, nor less than eight and one-half inches by 14 inches, and shall include one-half inch border on each side. The preliminary plat will show the following:

a.

The scale, north point and date.

b.

The proposed name of the subdivision.

c.

The name and address of the owner, the subdivider and the surveyor or engineer preparing the plat.

d.

A location map showing the relationship between the subdivision and the surrounding area.

e.

The names and locations of adjoining subdivisions and streets, the location and ownership of adjoining unsubdivided property, and the location of county and/or municipal limits if falling within or immediately adjoining the tract.

f.

The existing zoning classification of the tract to be subdivided and adjoining land.

g.

The boundaries of the tract to be subdivided with all bearings and distances indicated.

h.

The location of existing buildings, railroads, and bridges.

i.

The land contour with vertical intervals of not less than one (1) foot. Land contours shall be in relation to the 1929 National Geodetic Vertical Datum.

j.

The location of all marshes, water, water courses, ditches, drainage channels and subsurface drainage structures, and the proposed method of disposing of all run-off from the proposed subdivision, and the location and size of all drainage easements and structures relating thereto, whether they are located within or outside of the proposed plat.

k.

The plans for proposed utility layouts, including sanitary sewers, storm sewers, water distribution lines, natural gas, telephone and electric service, illustrating connections to existing systems. Prior to submission of the final plat, the owner must furnish the city letters from appropriate county and state authorities approving all water supply and sewage disposal systems. Plans must show line sizes, the location of fire hydrants, blow-offs, manholes, pumps, force mains and gate valves, and shall include profiles based upon mean sea level datum for sanitary sewers and storm sewers.

l.

The rights-of-way of streets, location of streets within the rights-of-way, street widths, street names and street designation public or private, where applicable. Design data shall include approximate grades, design engineering data for all corners and curves, and a typical roadway cross-section showing proposed street construction within the proposed right-of-way to include drainage design, where applicable.

m.

If any street is proposed to intersect with a state-maintained road, the plat shall be accompanied by an application of driveway approval as required by the department of transportation, division of highway's Manual on Driveway Regulations.

n.

The lot lines and approximate dimensions, lot and block numbers and minimum building setback lines along street rights-of-way.

o.

Areas to be used for purposes other than residential, if any, with the purpose, location and dimensions of each indicated.

p.

The total acreage in the tract, acreage in public or other land usage, average lot size and total number of lots.

q.

All mapping shall comply with G.S. 47-30.

C.

Final plat.

1.

The subdivider shall submit the final plat to the city manager within twelve (12) months after the approval of the preliminary plat; otherwise, such approval shall become null and void unless an extension of time is applied for and granted by the planning board.

a.

All improvements must be installed prior to approval of the final plat unless a surety bond is filed as set forth in article XI, section A, of this ordinance.

b.

The subdivider shall submit five (5) copies of the final plat: two (2) reproducible linen or film copies, one (1) for recording in the Brunswick County Register of Deed's Office and one (1) for the City of Southport; and three (3) paper copies.

c.

Subdivision plat inspection and processing fees shall be established annually by the City of Southport board of aldermen.

2.

The final plat shall be reviewed by the planning board. Upon receipt of the final plat from the subdivider, the city manager shall notify the chairman of the planning board and shall submit the final plat to him. At least ten (10) days shall be allowed for review of the final plat before the regularly scheduled meeting.

a.

The final plat is checked against the approved preliminary plat.

b.

The planning board may appoint an engineer to check the final plat against the subdivision's actual layout for correctness; charging the costs to the subdivider, if the plat is found to be in substantial error.

3.

The planning board shall approve or disapprove the final plat according to the requirements of this ordinance.

a.

Approval of the final plat by the planning board is authorization for the plat to go to the board of aldermen for final approval.

b.

If the planning board should disapprove the final plat, the reasons for such actions shall be stated and recommendations made on the basis of which the proposed subdivision would be approved.

c.

Failure on the part of the planning board to act within 50 days after submission of the final plat shall be deemed approval.

4.

The final plat shall be reviewed by the Southport board of aldermen.

a.

The planning board makes recommendations to the board of aldermen.

b.

The Southport board of aldermen shall approve or disapprove, according to the provisions of this ordinance, the final plat within fifty (50) days after receipt of the plat from the planning board.

c.

The action of the board of aldermen shall be noted on the copies of the final plat. One (1) reproducible copy and one (1) paper copy shall be returned to the subdivider (the reproducible copy to be filed with the Brunswick County Register of Deeds). One paper copy shall be retained for the records of the board of aldermen. The second reproducible copy shall be retained for the permanent files of the planning board.

d.

On obtaining final plat approval by the board of aldermen, the subdivider shall file the plat with the Brunswick County Register of Deeds. The approved final plat must be recorded within ninety (90) days after approval by the board of aldermen, or such action by the board of aldermen shall become null and void.

5.

The final plat shall be at a scale suitable to the City of Southport and drawn on the following sheet size: outside marginal size of not more than 24 inches by 36 inches, nor less than eight and one-half (8½) inches by 14 inches, and shall include one-half inch border on each side. The final plat shall constitute only that portion of the approved preliminary plat which the subdivider proposed to record and develop at the time provided, however, that such portion conforms to all requirements of this ordinance. The final plat will show:

a.

The exact boundary lines of the tract to be subdivided fully dimensioned by bearings and distances, and the location of boundary lines of adjoining lands, with adjacent subdivisions identified by official names.

b.

The accurate location and descriptions of all monuments, markers and control points.

i.

Where control corners have been established in compliance with G.S. 39-32.1, 39-32.2, 39-32.3 and 39-32.4, as amended, the location and pertinent information as required in the reference statute shall be plotted on the plat. All other corners which are marked by monument or natural object shall be so identified on all plats, and all corners of adjacent owners in the boundary lines of the subject tract which are marked by monument or natural object must be shown with a distance from one or more of the subject tract's corners.

ii.

Where the plat is the result of a survey, one or more corners shall, by a system of azimuths or courses and distances, be accurately tied to and coordinated with a monument of some United States or state agency survey system, such as the National Geodetic Survey (formerly U.S. Coast and Geodetic Survey) system, where such monument is within 2,000 feet of said corner. Where the North Carolina Grid System coordinates of said monument are on file in the North Carolina Department of Natural Resources and Community Development, the coordinates of the referenced corner shall be computed and shown in X (easting) and Y (northing) ordinates on the map. In the absence of grid control, other appropriate natural monuments of landmarks shall be used.

c.

Sufficient engineering data to determine readily and reproduce on the ground every straight or curved boundary line, street line, lot line, right-of-way line, easement line, and setback line, including dimensions, bearings or deflection angles, radii, chords, central angles and tangent distances for the centerline of curved streets and curved property lines, to an appropriate accuracy and in conformance with good surveying practice.

i.

The azimuth or courses and distances as surveyed of every line shall be shown. Distances shall be in feet or meters and decimals thereof. The number of decimal places shall be appropriate to the class of survey required.

ii.

All plat lines shall be by horizontal (level) measurements. All information shown on the plat shall be correctly plotted to the scale shown. Enlargement of portions of a plat are acceptable in the interest of clarity, where shown as inserts on the same sheet. Where the North Carolina grid system is used, the grid factor shall be shown on the face of the plat and a designation as to whether horizontal ground distances or grid distances were used.

iii.

Where a boundary is formed by a curved line, the following data must be given: actual survey data from the point of curvature to the point of tangency shall be shown as standard curve data, or as a traverse of bearings and distances around the curve. If standard curve data is used, the bearing and distance of the long chord (from point of curvature to point of tangency) must be shown on the face of the plat.

d.

The width, names and designations (public or private) of all proposed streets and the width, purpose and designation of other rights-of-way or easements which shall be properly located.

e.

The location, purpose, dimensions of areas to be used for purposes other than residential.

f.

The blocks and lots be numbered consecutively throughout the entire subdivision.

g.

The name of the subdivision, the owner and the surveyor and/or engineer preparing the final plat.

h.

The date of the survey and plat preparation.

i.

An accurately positioned north arrow coordinated with any bearings shown on the plat. Indication shall be made as to whether the north index is true, magnetic, North Carolina grid, or is referenced to old deed or plat bearings. If the north index is magnetic or references to old deed or plat bearings, the date and the source (if known) such index was originally determined shall be clearly indicated.

j.

Any other information considered by either the subdivider or the planning board to be pertinent to the review of the final plat.

k.

Location of the 100-year flood area and coastal hazard V-zone as per Southport's official flood insurance map.

l.

The subdivider shall submit, when requested, to the planning board, a draft of the protective covenants whereby he proposes to regulate land use in the subdivision and otherwise protect the proposed development.

m.

Reservations for easements, and areas to be dedicated to public use or sites for other than residential use shall be shown on the plat with notes stating their purposes. All covenants governing the maintenance of open spaces shall bear the certification of approval of the municipal attorney as to their legal sufficiency.

n.

The names of adjacent landowners along with lot, block or parcel identifier and subdivision designations or other legal reference where applicable, shall be shown where they could be determined by the surveyor.

o.

All mapping shall comply with G.S. 47-30.

p.

The following certificates shall be shown on the final plat:

Certificate of registration by Register of Deeds:

State of North Carolina

County of Brunswick

Filed for registration on the ____________ day of ____________ / ____________ / ____________ , 19 ____________ at ____________ (a.m./p.m.) and duly recorded in Map Book ____________ at Page ____________ .

_____ Register of Deeds

 

Certificate of accuracy and mapping:

I, ____________ , certify that this map was (drawn by me) (drawn under my supervision) from (an actual survey made by me) (an actual survey made under my supervision); deed description in Book ____________ , Page ____________ , Book ____________ , Page ____________ , etc. (other); that the error of closure as calculated by latitudes and departures is 1: ____________ ; that the boundaries not surveyed are shown as broken lines plotted from information found in Book ____________ , Page ____________ ; that this map was prepared in accordance with G.S. 47-30 as amended.

Witness my hand and seal this ____________ day of ____________ / ____________ / ____________ , A.D., 19 ____________ .

_____ Registered Surveyor

 

State of North Carolina

County of Brunswick

I, ____________ , a Notary Public for said County and State, do hereby certify that ____________ personally came before me this day and acknowledged the due execution of the foregoing instrument.

Witness my hand and official seal, this ____________ day of ____________ / ____________ / ____________ , 19 ____________ .

Official Seal

_____ Notary Public

 

My Commission Expires:

State of North Carolina

County of Brunswick

The foregoing certificate of ____________ , Notary Public of Brunswick County, is certified to be correct.

This the ____________ day of ____________ / ____________ / ____________ , 19 ____________ .

Drawn by _____

Register of Deeds

BY: _____

 

Certificate of ownership and dedication:

I (we) hereby certify that I am (we are) the owner(s) of the property shown and described hereon and that I (we) hereby adopt this plan of subdivision with my (our) own free consent, establish minimum setback lines, and dedicate all streets, alleys, walks, parks and other sites to public or private use as noted. Further, I (we) certify the land as shown hereon is within the platting jurisdiction of the City of Southport, North Carolina.

_____ Date	_____ Owner
	_____ Owner

 

Certificate of approval by the City of Southport Planning Board:

The City of Southport Planning Board hereby approves for recordation the final plat for ____________ subdivision provided that said final plat is recorded within ninety (90) days.

	_____ Chairman, Southport Planning Board
	_____ Date

 

Acknowledgement of compliance (private developments):

I, ____________ (name of developer and/or seller), hereby certify that the streets, parks, open space or other areas delineated hereon and dedicated to private use, and all traffic markings and control devices shall not be the responsibility of the public or the municipality, acting on behalf of the public, to maintain. Furthermore, prior to entering any agreement or any conveyance with any prospective buyer, I shall prepare and sign, and the buyer of the subject real estate shall receive and sign, an acknowledgement of receipt of a disclosure statement. The disclosure statement shall fully and completely disclose the private areas and include an explanation of the consequences and responsibility as to the maintenance of the private areas, and shall fully and accurately disclose the party or parties upon whom the responsibility for construction and maintenance of such private areas shall rest.

_____ Date	_____
	_____
	_____
	_____ Signature of Developer and/or Seller

 

Certificate of Approval and Acceptance of Dedications:

I, ____________ , the City Clerk and Treasurer of Southport, North Carolina, do certify that the City of Southport approved this plat or map and accepted the dedication of the streets, easements, right-of-way, and public parks shown thereon, but assume no responsibility to open or maintain the same until, in the opinion of the governing body of the City of Southport, it is in the public interest to do so.

____________ / ____________ / ____________ , 19 ____________

_____ City Clerk

 

Certificate of disclosure - North Carolina Coastal Area Management Act (CAMA), if applicable, to be signed by the owner:

I (we) hereby certify that prior to entering any agreement or any conveyance with a prospective buyer, I (we) shall prepare and sign, and the buyer of the subject real estate shall receive and sign a statement which fully and accurately discloses that the buyer may have responsibility to obtain a development permit (minor or major) and the agency to which an application must be filed in order to obtain said permit prior to any undertaking or activity subject to the requirements of the North Carolina Coastal Area Management Act.

_____ Date	_____
	_____ Signature of Owner(s)

 

Certificate of disclosure; City of Southport floodplain management regulations, if applicable, to be signed by owner:

I (we) hereby certify that prior to entering any agreement or any conveyance with a prospective buyer, I (we) shall prepare and sign, and the buyer of the subject real estate shall receive and sign a statement which fully and accurately discloses that the subject real estate, or a portion of the subject real estate, is located within a flood hazard area and that the buyer must satisfy the requirements of the City of Southport floodplain management regulations prior to the issuance of building permits.

_____ Date	_____
	_____ Signature of Owner(s)